Credit-hour ledger
Every completion logs against the right regulatory framework. Hours, evidence, dates, source.
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Built on Workday · Product
Audit-ready credit tracking. Zero findings, every cycle.
A Built on Workday app for regulated workforces in pharma, finance, legal, and healthcare. Tracks certifications and continuing-education credits with the rigour auditors expect.
View on Workday MarketplaceBuilt for regulated industries. Pharma, finance, legal, healthcare.
Why we built this
Regulated workforces run on credits. Pharma reps need a specific number of CE hours each year, financial advisors carry licenses with annual training requirements, lawyers have CLE obligations that vary by jurisdiction. The penalty for getting it wrong is not a missed dashboard, it is a regulator visit.
Standard Workday learning records that a course was completed. It does not natively track credit hours against external regulatory bodies, manage license expiry windows, or generate the audit packs regulators ask for. So HR ops teams build the system in Excel and spend their year reconciling.
We built one inside Workday. Credit tracking, evidence storage, regulator-ready reports.
02What it is
What does Continuous Education Tracker do?
License expiry management
Track every license with its renewal window, jurisdiction, and required hours. Alerts before, not after.
Maintain multiple licenses
Workers can carry multiple licenses at the same time, with one overview to see if they are compliant for each.
Notifications and Escalations
A built-in framework proactively informs those whose licenses are about to expire, with an easy way to escalate in case of expiration.
Compliance dashboards
Real-time view per business unit. HR sees the risk, line managers see their team.
03See it for yourself
Walk through the Continuous Education Tracker experience.
No sign-up. Click through it like the live app.
05Versus standard Workday
How is it different from standard Workday?
CapabilityStandard WorkdayIncubane Continuous Education Tracker
Course completion trackingNative✓Native
Regulatory credit ledgerNot native✓Built in per framework
License expiry trackingNot native✓Built in
Multiple licenses & expiration logicNot native✓Multiple per worker, automated
Escalation frameworkManual✓Built-in alerts and escalation
Configuration frameworkGeneric, manual✓Granular, per profession and geography
Standard Workday covers the basics. Our app covers what HR teams actually ask for.
06For your IT and Security team
How does it work inside Workday?
- ✓Native security model
Uses Workday roles and security groups. Compliance has its own scoped role with its own audit log.
- ✓Tenant-resident data
All credit, license, and evidence data stays inside your Workday tenant.
- ✓Regulator-grade audit
Every action logged with worker, timestamp, source, and approval chain. Exportable for inspection.
07Use cases
What do teams use it for?
Pharma CE compliance
Track CE hours per market, per role, per regulatory body. EU EFPIA, US ACPE, UK PMCPA, all in one ledger.
Financial advisor licensing
Manage Series and equivalent licenses across multiple jurisdictions. Renewal windows surface 90 days out, not 9 days.
Legal CLE tracking
Track CLE hours per bar, per attorney, with carry-forward and ethics-credit rules baked in.
Healthcare credentialing
Clinicians, nurses, and allied health staff get their credentials and renewal cadence in one view.
08What's included
Core and Platinum.
CorePlatinum
Full application, all features included✓✓
Regression tested every Workday release✓✓
Service level agreementStandardEnhanced, negotiable
Product roadmap input1 vote3 votes
Quarterly business reviewGroup session1-1 with a Managing Partner
Implementation teamDelivery teamDelivery team plus senior product team
Post go-live configuration supportOn requestUp to 40 hours per quarter
Every subscription includes the full application for your whole workforce. Platinum is an optional upgrade for organizations that want enhanced SLAs, senior delivery attention, and direct roadmap influence.
09Questions
The things we get asked first.
Inside Workday, attached to the worker record. Every action is logged with timestamp, source, and approval chain.
Install in days, full go-live in 8 weeks for a single region. Multi-region is paced to match regulator preferences.
No. The app is Built on Workday and runs on the Extend platform, but you do not need to purchase the Extend SKU. If you have an Extend SKU it will not count towards your app slots.
We offer two levels, Core and Platinum. Book a short call and we will walk you through both and put together a proposal for your organization.
Book a 30-minute demo with one of our solution principals. We walk through your jurisdictions and tell you what configuration is involved.
Ready to see it in your Workday?
A 30-minute demo with one of our solution principals. Live tenant, real flows, no slide warm-up.
Incubane Continuous Education Tracker