Reusable template engine
Build 360 templates once, with sections, scored and free-text questions, and structured rater groups. Every cycle runs a consistent, comparable instrument.
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Built on Workday · 360 Feedback
The leading 360 feedback built natively on Workday.
Gain Insight. Grow Potential.
Run structured, population-scale 360 cycles inside Workday. No integrations, no duplicated data, no separate security model to review. Reusable templates, system-enforced anonymity, and optional AI summaries powered by a language model you control. Results stay in Workday, feeding the performance, talent, and succession decisions where they actually matter.
View on Workday MarketplaceRuns in production from mid-market to global enterprise, across industrial manufacturing, life sciences, financial services, and professional services.
Why we built this
Organizations on Workday cannot run a serious 360 program with what they have. Native Workday feedback does the basics, but there are no reusable templates, no structured rater groups, no enforced anonymity, no mass launch, and no AI. The cost is hidden in the HR admin hours spent on every cycle.
The alternatives are not better. Standalone platforms like Qualtrics, Culture Amp, and Leapsome mean another integration to build, another copy of your HR data to keep in sync, another security model to review, and results that live outside Workday, away from where talent decisions get made. Spreadsheets and survey tools cannot enforce anonymity at all, which is a real problem for works councils and privacy teams.
So we built one. Native to Workday, defensible on anonymity, AI on your terms, and configurable in weeks. Designed by the people who lived the pain.
02What it is
What does 360 Feedback do?
Mass launch at population scale
Launch a full leadership cycle from a Workday report in one action. A 500-person program does not mean 500 manual requests. Proven on cycles up to tens of thousands of workers.
Anonymity the system enforces
Always, never, or per-cycle anonymity, with global and group thresholds. Below-threshold groups merge into an 'All Others' pool and under-threshold assessments are cancelled. Enforced by the app, not promised in a policy.
AI you control
Connect your own language model. AI drafts summaries at question, section, and assessment level, and helps raters phrase feedback. Optional, switchable off, and a human approves before anything reaches the subject.
Results that feed talent decisions
Chart and grid views, storage on the worker record, Workday reporting and Discover Boards, and writeback into performance reviews. No export, no import.
Runs in the Workday inbox
Requests, reviews, and reminders arrive as Workday inbox tasks, with configurable review steps. Nobody learns a new tool or logs in anywhere else.
03See it for yourself
Walk through the 360 Feedback experience.
No sign-up. Click through it like the live app.
05Versus standard Workday
How is it different from standard Workday?
CapabilityStandard WorkdayIncubane 360 Feedback
Reusable templatesNot supported✓Full template engine
Structured rater groupsBasic✓Configurable per cycle
AnonymityNot native✓System-enforced modes and thresholds
Mass launchManual, one at a time✓One action from a Workday report
Reminders and reviewsManual✓Automated in the Workday inbox
AI summaries and re-writeNone✓Bring-your-own-LLM, human-approved
Results in talent processesNative but shallow✓Feeds performance, talent, succession
Time to launch a cycleWeeks of admin, every cycle✓Reusable, days to launch
Standard Workday covers the basics. Our app covers what HR teams actually ask for.
06For your IT and Security team
How does it work inside Workday?
- ✓One system of record
Every object lives in your Workday tenant as an Extend business object, and worker, org, and manager data are read live. No integration to build, no data to duplicate, nothing to keep in sync. This is what standalone platforms cannot match without rebuilding their product.
- ✓Security inherited from Workday
App security domains map to your existing Workday security groups. There is no new access model to build or audit. It passes review as Workday configuration, not as a new vendor platform.
- ✓AI on your terms
You connect the language model you control. Prompts are configurable, AI is optional and can be switched off, and a human reviews every summary. Nothing is sent to Incubane. An AI Fact Sheet ships with the contract, ready for your EU AI Act governance.
- ✓Stable across every Workday release
We regression-test the app against both biannual Workday releases before they reach you, and feature updates are included in the license. No version-lag risk, no surprise breakage.
07Use cases
What do teams use it for?
Leadership development at scale
Run structured multi-rater feedback for the whole leadership population, not just the executive few. Consistent templates, results that feed development plans.
Talent reviews and succession
Ground promotion and succession decisions in multi-rater evidence instead of a single manager's opinion. Results sit right next to the talent data in Workday.
Works-council-defensible cycles
Multi-country programs with translated labels and enforced anonymity thresholds. Defensible to works councils and privacy teams in Germany, the Nordics, and beyond.
Full-population feedback cycle
Launch an annual or mid-year cycle for thousands of workers from a single Workday report. HR oversees from one place; managers act in their inbox.
04Proof
360 feedback at global scale, entirely inside Workday
A global life sciences leader brought structured 360 feedback into Workday for its worldwide workforce. It runs on the company's own language model, keeps every record inside the Workday tenant, and feeds results straight into its talent processes. No integration, no separate platform, no data leaving Workday.
75,000employees in scope
0integrations
100%data in-tenant
08What's included
Core and Platinum.
CorePlatinum
Full application, all features included✓✓
Regression tested every Workday release✓✓
Service level agreementStandardEnhanced, negotiable
Product roadmap input1 vote3 votes
Quarterly business reviewGroup session1-1 with a Managing Partner
Implementation teamDelivery teamDelivery team plus senior product team
Post go-live configuration supportOn requestUp to 40 hours per quarter
Every subscription includes the full application for your whole workforce. Platinum is an optional upgrade for organizations that want enhanced SLAs, senior delivery attention, and direct roadmap influence.
09Questions
The things we get asked first.
Standard Workday covers the basics: a template, a way to deliver it, a report. Our app adds what serious programs need: reusable templates, structured rater groups, system-enforced anonymity with thresholds, mass launch across a full population, automated reminders in the Workday inbox, AI summaries, and results that feed performance and succession directly.
Those are standalone platforms. They need an integration, a copy of your HR data, a separate security model to review, and they leave results outside Workday. Ours runs inside your tenant as a Workday app: no integration, no duplicated data, no separate access model, and results stay where talent decisions are made. They lead today on external benchmarks and validated instruments; if that is a hard requirement for you, we will tell you honestly where we stand.
By the system, not by a policy promise. You set anonymity per template as always, never, or decided at launch, with a minimum number of responses required before anything is shown. Below-threshold groups merge into an 'All Others' pool, and under-threshold assessments are cancelled and never shown to anyone. This is exactly what makes cycles defensible to works councils and privacy teams.
You connect a language model your organization controls. All AI calls go to your endpoint; nothing is sent to Incubane. Prompts are configurable, AI is optional and can be switched off entirely, and a human reviews every summary before it reaches the subject. An AI Fact Sheet ships with the contract for your governance review.
Not today. Most leadership programs run on configurable behavioral templates, which we support fully. External norms and benchmarks are on our roadmap. If your program depends on validated instruments with external norms right now, we will be upfront that we are not the best fit yet.
We regression-test the app against both biannual Workday releases before they reach you, and feature updates are included in the license. Release notes tell you what is optional and what is mandatory. You do not carry version-lag risk.
No. It is Workday configuration, not a separate system. There are no data feeds, no sync to triage, and no SSO project. Access maps to your existing Workday security groups, and the two yearly release regressions are done by us.
Typically 12 to 16 weeks, depending on how many questionnaires and translations you need: Plan, Configure, Test and Deploy, then Hypercare. There is no custom development. The app is pushed from the Workday Marketplace and configured in your tenant, so there is nothing to build from scratch.
No. The app is Built on Workday and runs on the Extend platform, but you do not need to purchase the Extend SKU. If you already have an Extend SKU, this app does not count towards your app slots. Your tenant needs Core HCM and Talent Management, and to be enabled for Built on Workday.
We offer two levels, Core and Platinum. Book a short call and we will walk you through both and put together a proposal for your organization.
Book a 30-minute demo. We walk through the app in a live tenant, look at your current 360 process, and tell you honestly whether it is the right fit.
Ready to see it in your Workday?
A 30-minute demo with one of our solution principals. Live tenant, real flows, no slide warm-up.
Incubane 360 Feedback