AI-drafted agendas
Pulls open goals, recent feedback, and unfinished items into a starter agenda. Manager and employee edit.
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Built on Workday · Product
Check-ins that actually happen. Without a second tool.
Structured 1:1s, project updates, and team check-ins, native to Workday. AI summarises the conversation so regular check-ins can focus on growth, with a smooth experience for both managers and employees.
View on Workday MarketplaceUsed by HR teams running 1:1 programmes across thousands of managers.
Why we built this
Every HR team we work with says the same thing about check-ins: the company committed to a 1:1 cadence, and inside three months only half of managers were doing it.
Standard Workday performance tools track that the meeting happened. They do not help it happen. External 1:1 tools sit outside Workday and create the usual problems, parallel data, separate login, no audit trail. Custom builds take months.
We built a check-in app that lives inside Workday, drafts the agenda, summarises the notes, and surfaces patterns over time. The 1:1 does the work, the agent does the admin.
02What it is
Advanced AI Check-Ins, built for the way HR actually works.
Structured templates
Templates per relationship: 1:1, skip-level, project review, new-hire 30/60/90.
Pattern detection
Surfaces themes across check-ins: blockers raised twice, growth topics ignored, sentiment shifts.
Auditable history
Every check-in linked to the worker record. Reports-as-a-Service for HRBPs and ops leads.
Private by default
Notes private to the pair unless explicitly shared. HR sees cadence and themes, not content.
03See it for yourself
Walk through the Advanced AI Check-Ins experience.
No sign-up. Click through it like the live app.
05Versus standard Workday
What you get on top of the basics.
CapabilityStandard WorkdayIncubane Advanced AI Check-Ins
Configurable business processNot available✓Built in
Configurable templatesNot available✓Built in
Configurable check-in typesNot available✓Built in
Granular security (who is allowed on a check-in)Not available✓Built in
Automated scheduling in OutlookNot available✓Built in
Ties into performance reviewNot available✓Built in
AI-generated summaries & remindersNot available✓Built in
Action item trackingNot available✓Built in
Private and shared notesNot available✓Built in
Standard Workday covers the basics. Our app covers what HR teams actually ask for.
06For your IT and Security team
Built on Workday. Lives in your tenant.
- ✓Native security model
Uses your Workday security and supervisory org. Private notes are private at the tenant security layer.
- ✓AI gateway-governed
AI calls go through the Workday AI gateway. Your policies, your audit trail.
- ✓No third-party data flow
Notes, summaries, and patterns all stay inside your Workday tenant.
07Use cases
What HR teams actually run on it.
Weekly 1:1 cadence at scale
Every manager runs a weekly 1:1 with structure. The agent drafts the agenda, the manager edits, the notes save themselves.
Skip-level conversations
Senior leaders run skip-levels twice a year without HR running it for them. Templates pre-populate from the team's recent goals and feedback.
New-hire 30/60/90 check-ins
Onboarding 1:1s get structure. The agent prompts the right topics at day 30, day 60, day 90. HR sees adoption, not content.
Project review cadence
Cross-functional teams run weekly project check-ins inside Workday, with the same audit trail as performance and learning.
08What's included
Three tiers, configured to fit.
StandardPlusEnterprise
Core 1:1 cadence and templates✓✓✓
AI-drafted agendas✓✓✓
Custom relationship templatesLimitedUnlimitedUnlimited
Pattern detection dashboards·✓✓
Multi-language support·✓✓
Dedicated success manager··✓
Premium support SLA··✓
09Questions
The things we get asked first.
Yes. Notes are private to the pair unless explicitly shared. HR sees cadence and themes, not content. This is enforced at the Workday security layer, not by application logic.
Ready to see it in your Workday?
A 30-minute demo with one of our solution principals. Live tenant, real flows, no slide warm-up.
Incubane Advanced AI Check-Ins